Temple Lofts HOA

General Board Minutes

(8 December 2022)

Call to order: 07:00 am/pm 

In Attendance: ⬛(present) ⬜ (absent) 

  • ⬛ (Off Site Property Manager) – Itay Zigdon 
  • ⬜ (On-Site Property Manager) – TBD
  • ⬛ (President) –  Chris Higgins
  • ⬛ (Secretary) – Kevin Long
  • ⬛ (Treasurer) – Kirsten Severson

Introduction:

Board and On-Site Manager Updates 

  • BIG WINS:
    • Board has saved significant costs recently:
      • Keyfob conduit saved: $18k
      • HOA Insurance Research saved: $70k/yr
      • Considered for a filming location in Jan
    • Christmas decorations!
  • On-Site Manager
    • Delgado is no longer employed at Temple Lofts HOA. We wish Daniel the very best of luck in his new adventures.  The HOA has a legal obligation to protect the privacy of the employee, and as such, cannot share any further information.
  • Security
    • Keyfobs: Main building entry to eliminate the desire to hop the fence
    • Camera monitoring: Event triggering/NVR
    • Updating the Emergency Line
  • Spa Gameplan – Removal, Repair, Seal, Purchase, Install
    • Short Term:
      • Completed: Removal, Rust removal, Reported to city
      • TBD: Conversion/Sealing ($1k)
    • Next Steps: Quotes for installation (TBD), Quotes for the spa shell (~$40k)
  • Budget for 2023
    • Budget, Dues increases, and mailers are out
  • 2023 Goal planning
    • Spa: Purchase and installation
    • On-Site Manager: New manager up to speed
    • Ejector Pump: Deal with smell, wall-off pump
  • On-Site Rentals:
    • Vehicle: 3 spots: 3 taken, 0 available
    • Bike Racks: <tbd> due to security issues
    • Storage: 2nd (taken), 3rd (taken), 4th (open), 5th (open), 6th (taken)

Current Status:

  • Current Violation Focus:
    • Trash, Animals, Vehicle Gates + Pedestrian Access (Security issues), Harassment, Anything in parking but empty wagon/cart or explicitly allowed items
    • Subsequent fines for the same issue have higher amounts and escalate (1st is $100, 2nd is $200, etc)
  • New Owners/Residents Page: Planned website update per new resident miscommunications
    • Noticed in the rules and regulations.
      • Even if not structural or in need of permit, if it’s work in the unit that causes noise and could be a nuisance, the architectural form is needed. Again, due to the noise and should be communicated.
      • Shon suggested that special instructions should come from the request of escrow to property management when they must provide financial statements. He said property management should provide special instructions at that time which would help cover us as well.
      • The packet of special instructions to schedule, would include:
        • Request to make communication with property manager. Get updated information and send to myself.
        • Schedule a walk around of the community and information to be imputed in the call box.
        • Schedule Move in.
        • How to get work done, how to get Cable or who to call, again the architectural form.
        • Where to go for additional resources like Website.
        • Hyperlink to the City of Long Beach for utilities and ordinances.
  • 2022 Ongoing: 
    • Spa Project – DEEP DIVE  
      • Timeframe: Earliest Q3-4 2022, Latest Q1-2 2023 
      • Quoting, focusing on above-ground stand-alone systems, attempting to understand requirements
    • Common Area Furniture: Cheap and often vs. Expensive and long-term 
      • Prior high-quality furniture was auctioned and replaced with cheap furniture rather than refinishing 
      • Targeting a hopeful middle-ground, possibly enlisting local support 
  • 2022 Accomplishments: 
    • Temple Documents
    • Fire Fixes: Lots of units had non-working equipment 
    • Cleaning: Electrical and Telcom rooms 
      • Telecom Closets: 1st floor to 6th floor have been cleaned. Temporarily using the 6th floor closet for tenant storage.  
      •  Electrical Rooms: South front/Spa room, South electrical/data room  
      • <PICTURES IN MINUTES>
      • TBD: Telecom/Data Room in Basement Garage: Lots of large garbage
      • <PICTURES IN MINUTES>
      • TBD: North guest Parking Electrical Room: Lots of construction material 
    • Fixes:
      • Delgado sealed HVAC on the roof 
      • Air handling: basement exhausting to roof, venting from storage doors, all Air Handlers running
    • Security Issues and Updates: Thefts and Upgrades
      • Metal angled pieces you can’t stand/balance on.  Installed on all 4 ledges to make that a more impossible feat
    • Window Washing – Complete, feedback?  
    • Roofing: Final repairs, all roofs setup on maintenance schedules 
    • Front Door Painting & Corner Bumps on first floor 
    • Fire Fixes: Finally got up to speed after years of being out of compliance and alarms and equipment being out of spec. 
    • Designer: (Complete)
    • Elevator Companies: Ported to new contract to save $6k 
  • TBD ITEMS: 
    • NOTES: 
      • Late Payments: Just talk with us, otherwise without response it has to be legal, official, and expensive 
      • Rules and Fines: Noted within official docs, Website, Newsletter, Minutes, Emails… 
      • Current fine focus: Trash/Animals, Security (vehicle gate, don’t let people into the building you don’t know) 
      • Permits: If you are having work done, you have to abide by all required permits –  
        • If the management finds out a permit wasn’t achieved and was required, we’ll have to come back and require it or the work will have to be reversed at the owner’s expense… same as if the city inspects. 
      • Communications: Online communications flow 
    • Mills Act: Low priority – Leveraging Garry’s contact, working with City, website being updated with Temple, 1 multi-unit building is allowed into the program per year 
    • Garage/Storage water Leaks 
    • NPNA (North Pine Neighborhood Alliance): Tracking the 810 Pine adjacent building proposal. 

 

Open Forum 

REMEMBER:  

  • We’re working on addressing the biggest issues first, everything else is prioritized in our backlog 
  • Feel free to ask about or challenge prioritization, doing the research yourself will help get it done faster 
  • Think about “What’s your goal?”, “Is this something that can be fixed?”, “Is this specific to my unit or the community”

FEEDBACK:

  • Ivon: Issue with the Spa
  • Elijah: Appreciate the keyfobs, asking if there was a way to extend the fence or other security measures we are looking into?
  • 226 (Pete): HOA insurance returned to the original cost
  • David Sanders: Path into the Garages is helped by the keyfobs, the vandalism seen on the basement images – possibly move to the
  • Michelle: Rentals – just for the storage, Trash – only in garbage bins, Animal excrement – our gardeners,
  • Chris Pluck: Security issues over time, down to one individual hopping the fence
  • Mark: Savings from HOA, Reserves hits the indented number
  • 226 (Pete): Send people’s the image of the individual that is breaking in
  • Garry: Blotter?
  • David Sanders: Pipe cap spot 79
  • Jenny: Issue posting the picture of a suspect, suggested to email all the members of the association and date/time of the incident
  • Alan: Attempting to get Angela on the phone
  • Henry: Officer for 28yrs, believe that posting an image should be ok of suspects that were on the premises illegally.
    • Possibly have an instantaneous messaging service
  • Angela: Conduits – due to an emergency will unlock the doors if the fire pull is activated
  • Alan: Perpetrator discussion, saw him from one floor up, always covered with mask hat, etc

ACTIONS:

  • When we do have incidents, could we post a notice/instance, be vigilant, give them the process
  • POST: incident notice with mugshot
  • Pipe cap spot 79 from water shutoff (GM Plumbing)
  • Internal communication mechanism:
    • Blotter, What’s App, Signal
    • Instantaneous messaging service
  • Key cores