Temple Lofts HOA

General Board Minutes

(19 May 2022)

Call to order: 07:00 am/pm 

In Attendance: ⬛(present) ⬜ (absent) 

  • ⬛ (Off Site Property Manager) – Itay Zigdon 
  • ⬛ (On-Site Property Manager) – Daniel Delgado
  • ⬛ (President) –  Chris Higgins
  • ⬛ (Secretary) – Kevin Long
  • ⬛ (Treasurer) – Kirsten Severson

 

Introduction:

Board and On-Site Manager Updates 

  • Resignation and Appointment: Daniel Yousef resignation and Kevin Long’s appointment
  • Foreclosure – need to mention it in open forum
  • Lien(s) – need to mention it in open forum
  • Voting schedule
  • New CC&Rs: Garage rules enforcement – Discuss short list of OK’d items (Only Carts, nothing else – surfboards, dead cars, etc.)
  • Security Issues and Updates: Thefts and Upgrades
  • Metal angled pieces you can’t stand/balance on.  Installed on all 4 ledges to make that a more impossible feat.

  • Current Violation Focus: 
    • Trash, Animals (“inside the keyfobs” – Current demarc outside the outer gates and the area just outside it), Vehicle Gates + Pedestrian Access (Security issues), any Harassment 
    • Subsequent fines for the same issue have higher amounts and escalate (1st is $100, 2nd is $200, etc)
  • Window Washing – Complete, feedback? 
  • Temple Rentals: Storage Closets and Parking Spaces – Renting to Residents and increased fees, grandfathered 
  • Water Bill: Possible hefty refund and reassessed, they reassessed once then we had to tell them they did it wrong, tbd. 
  • Roofing: Final repairs, all roofs setup on maintenance schedules 
  • Fire Fixes: Compliance engine is the only thing remaining, in the future put in the contract that they’re not paid until the Compliance Engine update. 
  • Water Shutoffs: As per website – 1/quarter unless an actual emergency.  Inconvenient for everyone. 

 

  • 2022 Goals: Fire Fixes, Designer (almost complete), Spa Progress (quotes for concrete removal), Outdoor Furniture 
  • 2022 Ongoing: 
    • Spa Project – DEEP DIVE  
      • Timeframe: Earliest Q3-4 2022, Latest Q1-2 2023 
      • Quoting, focusing on above-ground stand-alone systems, attempting to understand requirements 
      • Remove old deck, Cement area, level Spa pad 
        • $33k: Parker (boiler guy) 
        • Working Secondary quotes 
      • Above-ground spa – reasonable quotes so far: 
        • $82k: $61k Stainless Steel spa, $10k drawings, $4k shipping, $7k taxes ($65k if our own equipment) 
        • $42k: $25.5k Shell spa, $5k aquatics plan, $2.5k shipping, $8.5k equipment 
      • Additional Requirements: stairs, outer-frame, ADA compliant mobile lift,  
      • Current thoughts: 
        • Back and forth on: “Do it!” vs. “Push it off” vs “Middle-ground…” vs. Special Assessment vs. Loan 
        • Move forward on deck removal, cement, spa pad, common area furniture 
    • Common Area Furniture: Cheap and often vs. Expensive and long-term 
      • Prior high-quality furniture was auctioned and replaced with cheap furniture rather than refinishing 
      • Targeting a hopeful middle-ground, possibly enlisting local support 

 

  • 2022 Accomplishments: 
    • Temple Documents (SUCCESS!) 
    • Fire Fixes: Lots of units had non-working equipment 
    • Cleaning: Electrical and Telcom rooms 
      • Telecom Closets: 1st floor to 6th floor have been cleaned. Temporarily using the 6th floor closet for tenant storage.  
      • Electrical Rooms: South front/Spa room, South electrical/data room  
      • <PICTURES IN MINUTES>
      • TBD: Telecom/Data Room in Basement Garage: Lots of large garbage
      • <PICTURES IN MINUTES>
      • TBD: North guest Parking Electrical Room: Lots of construction material 
    • Fixes: 
      • Delgado sealed HVAC on the roof 
      • Air handling: basement exhausting to roof, venting from storage doors, all Air Handlers running 
  • TBD ITEMS: 
    • NOTES: 
      • Late Payments: Just talk with us, otherwise without response it has to be legal, official, and expensive 
      • Rules and Fines: Noted within official docs, Website, Newsletter, Minutes, Emails… 
      • Current fine focus: Trash/Animals, Security (vehicle gate, don’t let people into the building you don’t know) 
      • Permits: If you are having work done, you have to abide by all required permits –  
        • If the management finds out a permit wasn’t achieved and was required, we’ll have to come back and require it or the work will have to be reversed at the owner’s expense… same as if the city inspects. 
      • Communications: Online communications flow 
    • Mills Act: Low priority – Leveraging Garry’s contact, working with City, website being updated with Temple, 1 multi-unit building is allowed into the program per year 
    • Garage/Storage water Leaks 
    • NPNA (North Pine Neighborhood Alliance): Tracking the 810 Pine adjacent building proposal. 

 

Open Forum 

REMEMBER:  

  • We’re working on addressing the biggest issues first, everything else is prioritized in our backlog 
  • Feel free to ask about or challenge prioritization, doing the research yourself will help get it done faster 
  • Think about “What’s your goal?”, “Is this something that can be fixed?”, “Is this specific to my unit or the community”

 

Feedback: 

  • Trollies (Garage rules) or Window washing (feedback)?
  • Austin (225): Spa over landscaping! 
  • Ivan (215): Window washing – left with a streak of something/residue on a window, can we do a touch-up?, added to list 
  • Mark: Let Delgado know if nobody is home for the dryer duct cleaning. 
  • Alan (226): Window washing came out great 

 

Other: 

Previous Action Items: 

Date  Person  Action 
 
     
     

Action Items:

Adjournment: 8:00pm

Prepared by: Name (Title) Chris Higgins (President)